Allergan Sr Administrative Assistant in Bridgewater, New Jersey

Sr Administrative Assistant

Bridgewater, New Jersey, United States at https://agn.referrals.selectminds.com/jobs/5942/other-jobs-matching/location-only

Jul 10, 2018Post Date

181530Requisition #

Allergan plc (NYSE: AGN) is a bold, global pharmaceutical company and a leader in a new industry model - Growth Pharma. Allergan is focused on developing, manufacturing and commercializing branded pharmaceutical, device, biologic, surgical and regenerative medicine products for patients around the world.

Allergan markets a portfolio of leading brands and best-in-class products for the central nervous system, eye care, medical aesthetics and dermatology, gastroenterology, women's health, urology and anti-infective therapeutic categories. With commercial operations in approximately 100 countries, Allergan is committed to working with physicians, healthcare providers and patients to deliver innovative and meaningful treatments that help people around the world live longer, healthier lives every day.

Allergan is a company that will inspire you to aim high with your ambition. Where you can build bridges all over the world. Where you can power ideas that drive change. And where you will act fast and drive results for customers and patients. Power your future & join our bold team.

Position Overview

Under general direction, provides highly complex and specialized administrative duties and support to a Associate Vice President and assigned department.

Main Areas of Responsibilities

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

  • Carries out responsibilities in accordance with the organization’s policies, procedures, and state, federal and local laws.

  • Manages Executive’s calendar, assists in meeting deadlines, independently schedules appointments, screens incoming calls and correspondence; responds independently when appropriate.

  • Functions with high degree of autonomy, manages projects, interacts effectively with all levels—both inside and outside the Company, sets priorities with little or no direction, manages highly confidential/sensitive materials and issues, makes decisions in the absence of the Executive, and may provide direction to lower level administrative personnel.

  • Prepares memorandums outlining and explaining administrative procedures and policies and monitors compliance.

  • Arranges programs, events or conferences by arranging facilities, caterers, coordination of speakers and information, issues invitations, and controls event budget.

  • Directs preparation of records such as agenda, notices, minutes and resolutions for corporate meetings.

  • Acts as custodian of corporate documents and records.

  • Takes and transcribes dictation, composes and prepares confidential and sensitive correspondence, reports and other complex documents.

  • Creates, maintains and updates database and spreadsheet files.

  • Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies supervisor when requested.

  • May coordinate and prioritize the daily activities of the secretarial and clerical staff.

  • Ensures project deadlines and performance standards are established and met.

  • Ensures compliance with all Company policies and procedures, including safety rules and regulations.

  • Performs related duties as assigned.

Requirements

  • Multiple years of experience preferred. Progressively responsible administrative support experience, preferably in pharmaceutical or medical device industry environment

Preferred Skills/Qualification

  • Standard office practices and procedures.

  • Principles and practices of budget preparation and administration.

  • Pertinent Federal and State laws related to area of assignment.

  • Advanced business, scientific and personal computer hardware and software applications in area of assignment.

  • Mathematical and accounting computation and methods.

  • Business English usage, spelling, grammar and punctuation.

  • Supervision, project management and training practices and methods.

  • Interviewing and selecting applicants in accordance with established employment practices and methods.

  • Current Company policies, practices and procedures, including safety rules and regulations.

  • Analyzing and troubleshooting complex confidential or sensitive problems, identifying solutions, recommending and implementing methods, procedures and/or techniques for resolution.

  • Responding to inquiries from management, employees and regulatory agencies.

  • Researching and preparing complex budgets, financial and management reports.

  • Communicating clearly and concisely, both orally and in writing.

  • Operating business, scientific and personal computers.

  • Excellent mathematical proficiency.

  • Managing multiple projects, duties and assignments.

  • Interpreting and applying Federal, state and local policies, procedures and regulations.

  • Delegating assignments and reviewing the work of assigned department personnel.

  • Establishing and maintaining cooperative working relationships with others.

Education

  • High school diploma or GED. Undergraduate degree or significant coursework preferred.

Equal Employment Opportunity Employer

Allergan is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected status.